August 31, 2018

Important information regarding student privacy and use of third party apps and web services

Dear Peel District School Board Families,

At the Peel District School Board, we are committed to helping each child achieve to the best of his or her ability. Using Modern Learning tools is an essential component of teaching and learning in today's world. Modern Learning tools can include Internet sites where users interact and collaborate in online environments, websites where users log in, and/or applications for tablets. The Peel board believes that these online services are key tools in aiding students and teachers in the development of 21st Century skills.

Please note: In order to support student privacy, Peel board students are requested not to use their school email (studentnumber@pd​ to create accounts on any third party, non-protected domain, apps/web services.

The terms and conditions of these app/web-services do not align with the Peel board's Registering and Use of Software, Web-Based Services and Apps guidelines as their services may collect and display the student's private information, including the full name, publicly. If teachers are directing students to use third party apps/web services to support learning, the teacher will ensure that students clearly understand the privacy settings so that information is not posted publicly.

If your child uses their own personal accounts to access these apps/web services, please encourage them to use privacy settings to ensure that their account information, including full name, is not shared publicly. 

​Students are encouraged to use the following information as a guide when considering and selecting  Modern Learning Tools:

Information that CANNOT be shared
  • Ontario Education Number
  • Health and special education information
  • Student's full name and date of birth
  • Personal addresses, parent/guardian names and contact information
  • Program information (example: ASD, DD, GLD)


Please be advised of the following:

  • These services are beyond the care and control of the board and the board cannot be held responsible for any consequences/misuse of any information posted through these services. The user must also abide by any applicable User Agreement in respect of the services.
  • This is not to discourage the use of digital tools but instead, to ensure that the guidelines listed below are followed appropriately in order to protect student privacy. At the Peel board, we continue to embrace technology as a teaching and learning tool and our commitment remains on integrating 21st century teaching and learning through the vision of Empowering Modern Learners.  
  • No confidential/personal information should be posted with these services, as any such information may be disseminated.
  • All users are required to abide by the board and school's Code of Conduct and the Peel board's  Digital Citizenship policy when using any of these services. If a user engages in any inappropriate or illegal activity while using these services, the user risks discipline and/or having the use of these services suspended or removed.
  • Board technology resources and all data stored on board technology are owned and may be accessed by the board. Data stored on board technology, including email, electronic files, and information in computer systems, is board property and may be reviewed, monitored and accessed by authorized individuals, as needed. Data is also subject to relevant legislation and may be accessed through Freedom of Information requests.
  • A user cannot expect privacy with respect to any activities when using the board's computer and/or telecommunication property, systems, or services. Use of passwords or account numbers by users does not create a reasonable expectation of privacy and confidentiality of information being maintained or transmitted. The board reserves the right to review, retrieve, read, and disclose any files, messages or communications that are created, sent, received, or stored on the board's computer systems and/or equipment. The board's right to review, also called monitoring, is for the purpose of ensuring the security and protection of business records, preventing unlawful and/or inappropriate conduct, and creating and maintaining a productive work environment.
  • If policy violations are discovered, this will result in an investigation and necessary action will be taken where appropriate.
  • The board cannot be held responsible for any injury to persons or loss of or damage to property of others which may be or be alleged to be caused by or suffered as a result of the provision of or as a result of the use of these services.

Please visit for more information. Information submitted to the site is stored on a server in the location identified and users are subject to the laws of that jurisdiction. Please be aware of the requirement of the User Agreement for each site, which will be followed in the school by all users.

If you do not wish to permit your child to access these services, please notify your school principal at your earliest convenience.

For more information or inquiries, please contact your child's school.
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