Community Use of Schools

Community Use of Schools is an initiative that supports access to school space outside of school hours for non-profit community groups.Application form

New: Permits available online

 

Elyxyr Web Permits System (ePermits)

The Facilities Rentals department can now process permit request online with the Elyxyr Web Permits system.

The new web-based system:

• allows schools to designate their "school use" requirements
• enables clients to renew existing permits for the following school year
• allows current or new users to submit requests for new permits

To facilitate the transition to our new online system, we have created a user manual. The manual provides instructions on accessing the Elyxyr Web Permits system and acquiring a username and password. 

To view the manual,click here.  

The following information will help community groups access school facilities more easily.

Peel District School Board – Rental Fees

Below are discounted fees subject to availability of Ministry Funding. To qualify for the non-profit rate, groups must submit the non-profit certificate issued by the Ministry of Consumer and Business Services.

Administration Fee (non-refundable for all groups)

Group	Fee
Youth (under 18)	$48.00 + GST (seasonal, Monday to Friday only)
Non-profit Adult	$23.00 + GST (one time)
Corporate	$45.00 + GST (one time)

Non-profit groups (all groups pay custodial rate plus facility flat rate)

Custodial fees	Mon. to Fri.	Sat.	Sun.
Youth (per hour)	$0	$9.75	$12.50
Adults (per hour)	$0	$26.50	$34.00

PLUS

Facility flat rate	Mon. to Fri.	Sat.	Sun.
Gymnasium (per gym)	$6.75	$13.50	$20.25
Classroom	$4.50	$5.50	$5.50
Cafeteria	$6.75	$22.50	$22.50
Auditorium (incl. use of dressing rooms)	$22.50	$22.50	$22.50

**Please note: Larger meetings may require set up and tear down costs.

Corporate groups (per hour custodial supervision)

Facility	Mon. to Fri.	Sat.	Sun.
Gymnasium	$113.75	$117.25	$128
Classroom	$85	$88.50	$99.25
Cafeteria	$108.75	$112.25	$123
Auditorium/Cafetorium - performances (incl. use of dressing rooms)	$133.75	$137.25	$148
Auditorium/Cafetorium - rehearsal (incl. use of dressing rooms)	$83.75	$87.25	$98

PLUS

Facility flat rate	Mon. to Fri.	Sat.	Sun.
Gymnasium (per gym)	$15	$35	$35
Classroom	$10	$12.50	$12.50
Cafeteria	$15	$50	$50
Auditorium/Cafetorium (incl. use of dressing rooms)	$50	$50	$50

All groups - where applicable

Additional custodian - large events will require additional custodial staff which will be determined by the Rentals Office.

Custodial fees	Mon. to Fri.	Sat.	Sun.
Youth (per hour)	$0	$9.75	$12.50
Adults (per hour)	$0	$26.50	$34.00

Use of kitchen - kitchen operator required (min. 4 hours) - $25/hour

Criteria for qualifying for reduced rates

Not-for-Profit Groups

Not-for-profit groups are corporations incorporated for the purpose of carrying on, without financial gain, objects of a patriotic, charitable, philanthropic, religious, professional, sporting or athletic character.

Not-for-profit groups shall be further defined to include:

• Not-for-profit youth-related community groups – run by local youth groups such as Boy Scouts, Girl Guides, Cadets and recognized Children's Sport & Recreation Service Providers etc., are local youth groups where the activities are intended for participants under the age of 18 (or where the participants are under a disability then under the age of 28)
• Not-for-profit childcare operators – groups involved with before- and after-school childcare programs delivered by eligible operators (as per the Day Nurseries Act) within the Peel District School Board
• Other not-for-profit or charitable groups – other groups such as local service clubs, community health associations, seniors groups etc. as determined by the Peel District School Board
  

Peel schools available for community use

Visit the Schools section of the Peel board website for a list of Peel schools. Please note that all new schools will not be available for community use in the first year of operation in order to facilitate all building deficiencies and warranty work.

 

Community Use of Schools Outreach Program

We now have a Community Use of Schools Outreach Program Co-ordinator. This individual will be responsible for creating dialogue with schools and community groups to determine how we can meet the needs of the community from a school operations perspective.

For the Community Use of Schools Outreach Program Co-ordinator, contact Elaine McLean

905-890-1010 ext. 2068

Contact information

School facilities are available during the school year from September to June – Monday to Friday from 6 p.m. to 10 p.m. and on weekends as required. Limited summer space is available during the month of July. School facilities are not available during statutory holidays, March break, Christmas break or during the month of August.

To reserve space in a school you will need to complete an application form to apply for a permit. Application forms are also available by calling the Rentals Office at 905-890-1297. A minimum of 3 weeks is required to process an application. Six weeks notice is required for larger events using kitchen facilities. A non-refundable administrative fee must be submitted with the application.

All groups renting school facilities will be required to show proof of liability insurance in the amount of $2 million. The Peel District Board must be added to the policy as an additional insured. Liability insurance can be purchased through the Rentals Office and the cost added to your permit.

For schools in the:

• Mississauga South area, contact Cynthia Munro at 905-890-1297, ext. 2681
• Mississauga Central area, contact Peggy Bracken at 905-890-1297, ext. 2684
• Brampton North area, contact Judith Flores at 905-890-1297, ext. 2052
• Brampton South area, contact Gwen Paul at 905-890-1297, ext. 2062
  

For the Rentals Supervisor, contact Gail Foot at 905-890-1297, ext. 2059

Rentals Office

T: 905-890-1297

F: 905-890-9068
Peel District School Board
H.J.A. Brown Education Centre
5650 Hurontario Street
Mississauga, ON  L5R 1C6