Executive School Council members
Executive members are elected by the School Council within 30 days of your council being formed, after your general election.
The chair or co-chairs is the only executive position councils are required to have, and this position must be filled by parents (who are not school board employees). All other executive positions are optional; however, we recommend having a secretary to help with minute taking.
The chair/co-chairs are voting members who, in addition to performing the same duties as other council members, might:
- supervise council activities and procedures
- prepare council agenda and chairs meetings
- lead meetings, and encourage a democratic and productive meeting environment with full participation
- communicates regularly with school principal on behalf of the council
- work co-operatively with school partners - the community, the School Council, the local trustee(s), school staff, and the principal
- ensures regular communication between council and school community
- ensures that fundraising activities and uses of funds comply with board policies and guidelines
- prepares annual report and financial statements to be submitted to the principal for distribution to the school community and the Peel board
- encourage the School Council to focus on ways to help support student success, within board priorities and school plans.
- welcome everyone, introduce newcomers and explain what is happening throughout the meeting.
- monitor the pace and progress of the meeting. Encourage the sharing of key information within meeting timelines to facilitate decision-making, problem-solving, distribution of work, and planning of events.
- identify tensions, conflicts or problems as they occur, allowing members to respond where appropriate, and helping council members to resolve conflict in a positive manner
A parent rep who also:
Secretary (optional - but recommended)
- assumes the role of the chair when the chair is absent
- assists the chair, as needed
A School Council member who also:
- records, maintains and reports accurate minutes of council meetings, including all council decisions
- is responsible for bringing all necessary material for taking minutes (an attendance list, background material, writing material or laptop computer) as well as materials for council members (extra minutes, agendas and background material)
- works closely with the chair to identify problems, missing information or unclear motions.
- ensures minutes are available in school office for review by parents and students
- listens actively during meetings, always being fair and impartial
A School Council member who also:
- collects and records count sheets for all funds raised by the council
- prepares bank deposits and fills out deposit slips for funds received
- signs the School Council Cheque Requisition Form to indicate that School Council expenditures are in accordance with School Council approvals
- enters the HST on the School Council Cheque Requisition Form to enable the office manager to claim the HST rebate
- agrees the transactions in the category report to School Council deposits and School Council Cheque Requisition Forms
- reviews, signs and dates School Council category reports to indicate that transactions have been agreed to deposit slips and School Council Cheque Requisition Forms
- provides the financial reports at School Council meetings, as required
- prepares annual financial statement for council
To learn about general membership positions on school council, view our Membership