Rent School Space

 

 

Community use of schools

 

Schools are hubs of the community and a convenient venue for a host of recreational, group and corporate activities. School facilities provide a place to come together, volunteer, build skills, access community programs, become physically active and build strong and healthy communities.

 

Community groups are encouraged to utilize our spaces.  Currently inquiries about space availability can be made via the ePermits online system or through the Rentals Office.  All applications are processed by the Rentals Office Assistants based on availability, type of function and type of community group.

 

While secondary school space is limited because of heavy usage, many of our elementary schools are available and well suited for low-intensity sports, tykes sports such as soccer or basketball skills, senior fitness classes, dry-land training, cultural dance groups, fitness activities, club meetings and community gatherings.

  

Rent school space

 

Space is made available to the community when it is not needed by the school. All new requests are processed on a first-come, first-serve basis. If space is required for a school function, an existing permit will be cancelled. Permit holders will be given as much notice as possible. However, in emergencies, little or no notice may be given. The rental time period for a small group is two hours and for large events the minimum rental time is four hours on weekends. A minimum of three weeks notice is required to process a permit. Please allow six weeks notice for larger events requiring use of kitchen facilities.

 

Rollover

 

The 2013-2014 Seasonal Rollover Guide can also be found on the Online Permit Booking System webpage.  Rollovers begin Monday June 10th, 2013 at 8:00 am when the Rentals office opens and conclude Sunday June 23rd at 11:59 pm.

 

Availability

 

Permits may be booked:

·         Throughout the school year from mid-September to mid-June, Monday to Friday, 6 to 8 p.m. and/or 8 to 10 p.m.

·         Weekends, as requested

  

How to book

 

To obtain your username and password, please follow the instructions on the Online Permit Booking System. 

 

Online Permit Booking System

 

This systems allows users (individuals or groups) to register as an organization, view potential space in schools and apply for new bookings. Permits are issued for space mid-September to mid-June.

  

Insurance

 

Groups renting school facilities must show proof of insurance in the amount of $2,000,000 listing the Peel District School Board as a third party insured.  Groups may provide their own insurance certificate or if they do not have liability insurance this may be purchased through the Peel board. Please review the User Group - Summary of Coverage.  

 

Rules and regulations for permit holders

The Peel District School Board expects permit holders to treat school facilities in a respectful and responsible manner. To learn more about these expectations view our Rules and Regulations.

 

Fire safety

The safety of our permit holders and their members is important to us.  Fire Safety policies and procedures are listed for your convenience.

 

Holidays

 

Bookings are not available during statutory holidays or during March or Christmas breaks.

 

School closures

 

The decision to close schools due to extreme weather is usually made early in the morning and communicated on the board's website and through local media. During inclement weather, permit holders should check for updates on our website.

 

If the school is not closed, cancellation of a meeting or event because of poor weather is at the discretion of the permit holder. It is the permit holder's responsibility to contact the participants to confirm whether or not an activity is cancelled.

 

Learn more about Community Use of Schools, review the Facility Partnerships Policy #77 and/or explore opportunities.